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Project Administrative Specialist

  

At Woodard & Curran, theres nothing we love more than a tough engineering challenge. We handle a wide range of water and environmental issuessolving complex problems with creativity and tenacity. Thats how we make a difference to our clients, people, and planet. Our company was founded on a simple concept: provide a safe and enjoyable place to work with opportunity, integrity, and commitment, and we will attract talented people. Those people are at the heart of our firm, solving some of the most pressing water and environmental challenges for our clients.

Who we are looking for?

We are seeking an energetic, organized, proactive and conscientious professional to support various administrative and project-related business operations at our office in Dedham, MA.  As an administrative professional at Woodard & Curran, your role is one of the most critical.  Although much of your work takes place behind the scenes, you are the nuts and bolts that hold our projects together.  Your work directly impacts the engineers and Project Mangers you are supporting, and through this team effort, you are all responsible for delivering stellar results that have a positive impact not only with our clients, but within Woodard & Curran and your community as well.  Woodard & Currans primary focus is on projects that help keep our environment clean and safe.  As an administrative specialist, you can take pride in knowing that you played a part in helping a project come to completion that is going to continue to keep our communities a great place to live and work.

What will you be doing at Woodard & Curran?

You will work within a team of recognized leaders, directly partnering with project managers on financial management, business planning, performance tracking, project compliance and records management. 
Responsibilities include:

  • Project-level planning, filing, and preparing and sending correspondence on behalf of the project manager.
  • Coordinating with corporate accounting and the clients billing department during the review and preparation of client invoices.
  • Preparation of reports and other deliverables to clients, and generally supporting the project teams during the delivery of a project to a client.
  • Maintain calendar and prepare travel arrangements for the Project Managers.
  • Interact with other Woodard & Curran teams across geographies from the East to the West Coasts.
  • Coordinate with other Corporate groups such as Accounting, Marketing, and Health and Safety.
  • Be available to assist the other staff within the office. This may include office administration and other similar tasks focused on maintaining the professional appearance of the office.

What you need to Succeed?

  • A positive and motivated attitude!
  • 5-7 years as an administrative professional with experience in tracking and preparation of financial data a plus.
  • Associates Degree, Bachelors Degree preferred.
  • Exceptional skills in MS Office Products.
  • Ability to run reports and synthesize data into Excel.
  • Excellent oral and written communications skills.
  • Ability to be proactive, assertive, and demonstrate proven initiative.
  • Ability to work well with others, showing flexibility and good listening skills.
  • Ability to work under pressure with competing demands.
  • Prior experience in the Consulting Engineering industry or professional services firm desired.
  • Ability to lift 20 pounds.
  • Ability to work 8 a.m. to 5 p.m. with occasional overtime.

Woodard & Curran is an Affirmative Action/Equal Opportunity Employer.

Woodard & Curran is a Drug Free Work Place.

Individuals with Disabilities and Protected Veterans are encouraged to apply.

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